Location: Rivera Library Room#403
Time: 1 – 2:30 PM

Members present:
ARBAGEY, CARLA A
BHATTACHARYA, SWATI
CHIU, KUEI
CICCHETTI, CHRISTINA R.
COOK, DANIELLE
CORTEZ, ELISA
FRENKEL, ANN
FURUTA, KENNETH R.
KATZ, ROBIN M
KOZIAR, KATHERINE E.
LACOMBE, KENT E
LEE, JUDY
LIPPERT, ANDREW
MANDEVILLE-GAMBLE, STEVEN
MOXHAM, TIFFANY
POTTER, MICHELE W.
REYES, JANET
RIOS, DAVID W.
SMITH-HUNT, ANNE P.
URRIZOLA, MANUEL M.
YONEZAWA, MICHAEL M.

1. Kent welcomed the members and drew attention to the meeting guidelines posted on the whiteboard
2. Update from UL :
   1. On the negotiation with journal publishers: He gave a description about the background work of the briefing session for faculty regarding the status of these negotiations which was to take place on Thursday, December 13, 2018, 2pm to 3:30pm in Orbach Library room 240. Faculty is supporting the move. But Elsevier’s response is not encouraging. After the date when the current contract expires, UC will have access to 85-90% of the collection (subscribed till the date of expiration of the contract). Alternative Access Task Force is set up and working in this area. In the meantime, the story about the situation is getting picked up countrywide. There are a couple of people who are speaking on behalf of UC and the articles are very supportive. There is a plan to conduct periodic open houses until a solution is reached.
   2. Budget: Provost has augmented the collection budget. The library will get one-time money from UCOP for next four years. This will help to manage a part of the inflation.
3. Updates from Committees
   a. Christina on Committee on Courses: A Task Force formed by the Provost suggested to transform 50 courses to online version. There were many questions from the committee on the report. The Task Force conducted a survey of the students to know their interest. The responses from two student representatives were that they may go for online courses of major interest. Christina will send the link to the report to LAUC-R members. Other questions from LAUC-R members were: whether 50 unique classes are proposed to be transformed.
   b. Dani on Research and Professional Development – the committee will meet soon
   c. Carla on Diversity Committee: looking for doing interesting programs
   d. Janet on Program Committee: have some ideas for Winter quarter
4. Kent on LAUC-R participation/librarian engagement: Kent requested the members to feel free to engage in LAUC-R. There is a fair amount of confusion about what to expect from LAUC-R. LAUC-R belongs to its members and they should design it. He thanked Dani for offering some suggestions. Kent is looking for ideas.
5. Individual thoughts on LAUC-R: Kent gave all attendees the chance to either talk about what they would or do value in LAUC-R, or to speak about a recent notable experience at work.
   Among those who spoke about LAUC-R, these points were raised:
   a. LAUC-R should address situations that impact us at work
   i. LAUC-R should be a place where we learn about planning and implementation of changes affecting our libraries
   b. We should be able to discuss the weaknesses and strengths of our departments
   c. A few people mentioned that they value seeing their colleagues and hearing what they are up to
   d. LAUC-R should step up to fulfill its potential
   i. A few questioned whether LAUC-R really does advise library administration – if not, could it start doing so?
   ii. There’s a feeling that if LAUC-R isn’t being listened to, why bother participating?
   e. LAUC-R could do more to support our peers going through academic review
   i. In particular, provide more support for “b, c, and d” criteria for review
   Find a community of practice for research
   f. It would help participation if some of the confusing things about LAUC-R are cleared up
   i. Difference between role of the union vs. role of LAUC-R
   ii. Difference between the Diversity Committee and CODEI
   iii. Take the time to explain jargon being used
   g. Time conflicts hamper participation
6. LAUC Assembly
   a. UCR is the host – date is Thursday, March 28, 2019
   b. A theme is “LAUC engagement”
   c. We need to form organizing committees
   i. Promotion – create a digital presence (LibGuide?) for registration, directions, etc.
   Dani volunteered to be on this committee
   ii. Local Arrangements
   Parking, signage
   Airport transportation
   Reserve a block of hotel rooms – at the Mission Inn, or elsewhere?
   iii. Kent will send an email to LAUC-R membership about the Assembly, asking for more volunteers

Meeting Adjourned 2:30 pm

Minutes by Swati Bhattacharyya, LAUC-R Secretary and Janet Reyes

Attendees: Kent LaCombe, Vice-Chair/Chair-Elect; David Rios, Chair; Janet Reyes; Carla Arbagey;
Andrew Lippert; Ken Furuta; Jessica Geiser; Ying Shen; Christina Cicchetti; JJ Jacobson; Kuei Chiu; Swati Bhattacharyya; Patricia Smith-Hunt; Michael Yonezawa; Kat Koziar; Noah Geraci; Cherry Williams; Ann Frenkel; Steve Mandeville-Gamble

Called to order at 11:17 am by David Rios

New Business

a. Michael moved that the minutes of the May 25, 2018 meeting be approved. Kent seconded. MOTION CARRIED.

b. The LAUC-R roster for 2018-19 is as follows:
Chair Kent LaCombe
Vice-Chair/Chair Elect Ken Furuta
Secretary Swati Bhattacharyya
Delegates Janet Reyes; Dani Cook (alternate)
Webmaster Yoko Kudo

Carla Arbagey will remain on the Executive Board by virtue of being the immediate past chair of LAUC systemwide.

c. Committee reports
Programs – Janet reported that Programs Committee sponsored or cosponsored nine programs during 2017-18, including the successful launch of the Brown Bag Professional Series. Total attendance for all programs was 136. The successes were attributable to the ideas and efforts of the committee members.

No other committee reports were given.

d. Chair’s report
David said his year-end report is in progress.

In 2017-18 LAUC-R lost six members and gained one. Currently there are 30 members.

The LAUC-R budget for 2018-19 has been approved. Individual members will once again be allocated $1500 in professional development funds.

During the year, David and Carla met with the Chancellor. One outcome was that academic non-senate UCR employees (which includes librarians) are now invited to participate in events such as New Student Convocation and Commencement. He recommended that we take advantage of these newly-gained opportunities.

David awarded certificates to the following individuals:
Carla Arbagey, for all her service to LAUC and LAUC-R
Janet Reyes, for serving as LAUC-R secretary and Programs committee chair
Kat Koziar, for her service as LAUC-R past Chair and as chair of CCRJE in 2017-18
Yoko Kudo, for serving as LAUC-R webmaster since 2012

David passed the gavel to Kent along with a gift for the incoming chair.

Meeting adjourned 11:36 am
Minutes prepared by Janet Reyes, Secretary

Orbach Science Library Room 240

Attendees: Kent LaCombe, Vice-Chair/Chair-Elect; Ann Frenkel; Janet Reyes; Michael Yonezawa; Carla Arbagey; Ying Shen; Kuei Chiu; Manuel Urrizola; Rhonda Neugebauer; Christina Cicchetti; Andrew Lippert; Eric Milenkiewicz; Noah Geraci; Michele Potter; Swati Bhattacharrya; Kat Koziar
Called to order at 11:10 am by Kent LaCombe, presiding in the absence of David Rios

1. Acknowledgment of new and departing LAUC-R members
Kent welcomed Andrew Lippert, Special Collections Processing Archivist and our newest LAUC-R member. Andrew received a custom-made LAUC-R mug as a welcome gift.

Rhonda Neugebauer, currently the Collection Strategist for Arts and Humanities, is retiring after 17 years of service at UCR Library. Kent acknowledged the many contributions Rhonda has made to LAUC-R, diversity, the library, and librarianship generally. She spoke of her efforts assisting libraries in Cuba as being a particularly meaningful part of her career. Rhonda received a certificate of appreciation and two custom-made LAUC-R glassware items.

2. New Business
a. Due to the lack of a quorum, the minutes from the March 26, 2018 meeting could not be approved. Kent said that the minutes will be sent out for approval via email.

b. Kat stated that LAUC-R elections are currently in progress. The ballots include LAUC-R candidates, choices for LAUC officers, and a change to the LAUC bylaws. Choices for CAPA-L members were also included on ballots sent to LAUC-R members who are eligible to vote for CAPA-L candidates.
As stated in an email to LAUC-R members, there were no candidates for LAUC-R Vice-Chair/Chair-Elect. The ballots include an opportunity to write in a nomination. If a nominee is identified and accepts the nomination, a special election will take place to vote for the office.

c. Committee reports
i. CCRJE – Kat reported that members have had the opportunity to comment on proposed changes to the bylaws. The committee is now separating out some portions of the existing bylaws to standing rules. The process is going fairly quickly. CCRJE is also awaiting input from another committee regarding one section of the bylaws.
ii. Programs – Janet reported that the May 10 presentation by Trina Ray on the Cassini Mission to Saturn was a success. A link to a video recording of the program is available. Michele mentioned the hard work Janet and committee members did behind the scenes as the result of last-minute complications.
The committee will coordinate a program in mid- to late August, which will be a virtual reality experience.
iii. Kent said that the Diversity Committee invited a speaker, who declined. No other activities are in the works.

d. The year-end meeting will be on August 31, from 11:10 – 12:00 in Orbach 240. Refreshments will be served.

e. After the departure of Kimberlee Frederick, no one is currently coordinating the Library Insider. Kat and Michele suggested that this outlet of creativity, reviews, and news sharing could be kept going in the form of a zine. Individuals could contribute a page, and when enough pages are received the zine could be compiled. A few hard copies could be distributed, and if desired a digital version could be made by scanning the pages.
Page contributions for the first zine can be sent to Michele or Kat.

Meeting adjourned 11:35 am
Minutes prepared by Janet Reyes, Secretary